|1.0 INTRODUCTION The Nigeria Deposit Insurance Corporation (NDIC) hereby request reputable and competent firms with good track records of performance and experience to submit Expression of Interest (EOI) for the Physical Archiving of Failed Banks Documents for the Corporation in Lagos. |
2.0 SCOPE OF WORKS Selected Consultant for physical Archiving is expected to process raw documents into Archives which would include but not limited to the following:
1. Setting up the Archiving room.
2. Fumigation of Records
3. Evacuating the documents from various offices to the Archive.
4. Sorting & cleaning of documents
5. Identifying archival and non-archival documents.
6. Re-jacking of worn out files.
7. Indexing of records
8. Boxing, labelling and shelving of records
9. Training the Corporation’s Record Managers.
3.0 The work is classified as follows: Lot 1: Physical Archiving of defunct Fortis Microfinance Banks Document, Lagos. Lot 2: Physical Archiving of Documents at Enugu Consolidation Centre Lot 3: Physical Archiving of Finance Document, Lagos. Lot 4: Digitalization of Archived failed bank documents at Oregun, Lagos.
4.0 ELIGIBILITY REQUIREMENTS Interested Firms that wish to respond to this request for EOI should submit their company profile along with the following documents:
i. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7.
ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2021.Evidence of Pension Clearance Certificate valid till 31st December, 2021.
iii. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021.
iv. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021.
v. Evidence of Registration with the National Database of Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid certificate issued by BPP.
vi. Sworn affidavit: disclosing whether or not any officer of relevant committees of Nigeria Deposit Insurance Corporation or the Bureau of Public Procurement is a former or present Director, Shareholder, or has any pecuniary interest in the bidder; and confirm that all the information presented in the bid are true and correct in all particulars; that none of the company Directors was ever convicted of fraud; and that the company is not in receivership.
vii. Company’s Audited Accounts for the last three (3) years (2018, 2019 & 2020).
Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
viii. Detailed Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications.
ix. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) including Letter of Awards, Valuation Certificates and Job Completion Certificate.
x. Evidence of current registration with Librarians’ Registration Council of Nigeria.
xi. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided.
xii. Where a bid is submitted by a joint venture (JV) partners each member of the JV must fulfil requirements i to vii under eligibility criteria.
xiii. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM no.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
|4.0 SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS Three (3) bound copies of Expression of Interest documents in sealed envelopes and clearly marked “Expression of Interest for the Physical Archiving of Failed Banks Documents and addressed to: |
Director, Procurement and Management Services Department,
Nigeria Deposit Insurance Corporation (NDIC),
Plot 447/448 Constitution Avenue,
Central Business District, Abuja,
5.0 CLOSING DATE FOR SUBMISSION The closing date for submission is Monday, 5th July, 2021 at 11:00am. Furthermore, each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box on the Ground floor, reception area at the Head Office Building not later than 11:00a.m. On Monday, 5th July, 2021. Please, ensure that you sign the Bid Submission Register in the Procurement and Management Services Department, 2nd floor, as NDIC will not be held liable for misplaced or wrongly submitted documents. Further requisite information required can be obtained from the following e-mail address firstname.lastname@example.org
6.0 OPENING OF EOI DOCUMENTS The opening would hold immediately after the deadline for submission at 11:00a.m. on Monday, 5th July, 2021, on the Ground Floor, Visitors Waiting Room at the NDIC Head Office Building.
7.0 ADDITIONAL INFORMATION
i. EOI must be in English Language and signed by an official authorised by the bidder.
ii. Any submission received after the deadline for submission would be returned un-opened.
iii. All documents must be paginated and items required under eligibility criteria are to be arranged in the order of sequence and legible.
iv. Due diligence exercise shall be conducted to verify all the claims made by bidders
v. A company should not submit for more than two (2) Lots.
vi. Failure to comply with the instructions will lead to disqualification.
vii. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines.
The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
viii. Bidders can submit through Post (Courier Services)
ix. NDIC is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.